Your Leading and Trusted Apostille Service Provider in the Philippines

Authenticate your Documents with FileDocsPhil!

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Avail our document Authentication services for as low as Php 3,600.00*exclusive of VAT

Get your documents authenticated with us in 4 easy steps!

• Fill out the Apostille/Authentication Order Form.

• Provide your shipping details.
• Upload necessary documents. *If applicable
• Wait for your apostilled/authenticated documents to arrive at your doorsteps.

How FileDocsPhil Can Help?

FileDocsPhil is a trusted & leading service provider that provides hassle-free assistance services in processing your documents. Our team has extensive experience in handling the apostille process, ensuring that your documents are authenticated and legalized for use abroad.

Since the entire legalization process involves multiple steps, apostille should be approached diligently. Apostille services will vary depending on where you will use the document.

With our well-versed knowledge and expertise on the requirements and procedures from different countries, we are confident that we can provide quality service throughout the entire process, including the preparation of documents, obtaining the necessary certifications and notarizations, and submitting them to the appropriate authorities.

We at FileDocsPhil will do our best to assist you with your request. We can guarantee fast, easy, accurate, and secure apostilled official documents.

What documents need to be apostilled?

For a variety of uses, several documents in the Philippines can need to be legalized or authenticated by an embassy through embassy legalization or apostille. Here are a few common examples:

Private Documents

• Special Power of Attorney (SPA):
• General Power of Attorney;
• Affidavit;
• Certification;
• Deed of Donation;
• Deed of Sale;
• Extra-Judicial Settlement of Estate;
• Agreements;
• Insurance Forms, etc.

Government-issued Documents

• PSA Certificates
  • Birth Certificates;
  • Death Certificates;
  • CENOMAR;
  • Marriage Certificates, etc.

• Court Order/s;
• NBI Clearance;
• Immigration Record/s;

• And those issued by  private institutions, such as
  • School records;
  • Medical Records;
  • Licenses;
  • Certificate of Trainings etc.

Business-related Documents

• Articles of Incorporation
• Incorporation Certificates;
• Bank Statements;
• Trademark;
• Patent Application;
• Oath of Corporate Secretaries/Offices;
• Appointment of Resident Agent;
• Affidavit of Use/Non-Use;
• Assignment of Letters etc.

Know more about Apostille

Apostille is a certification that authenticates your documents for it to be valid and accepted abroad. Apostille has replaced the “red ribbon” way of authenticating a document. Apostille makes a document recognized as valid in countries included in the Hague Apostille Convention. An apostille is different from a notary.

Recently, on March 19, 2024, the Department of Foreign Affairs Office of Consular Affairs (DFA OCA) launched the e-Apostilleservice for apostille of PSA e-certificates.

View List of Countries

However, for countries that are not part of the Apostille Convention, the authentication will go through the process of consular authentication, also known as Embassy Legalization. It is processed within the consulate or embassy of the respective country where the document will be used.

Apostille in the Philippines versus contracting and non-contracting parties

As part of due diligence, it is critical that we, at FileDocsPhil, know where you will use the document and its intended use. Not all countries or territories accept an apostilled document (with the stamp and gold round sticker) – some countries still require the authenticated document (with the red ribbon). For the latter, these countries are:

• Austria
• Finland
• Germany
• Greece

These countries do not acknowledge that the apostilled documents are legal and valid. Therefore, the authentication process is in line. Then, the third step, which requires taking the legalized document(s) to the foreign embassy or consulate, must be performed.

Sample of apostilled document

What are the requirements for getting document(s) apostilled?

In the Philippines, the apostille service provider will ask you to provide or accomplish the following:

• Authentication form
• Original and photocopy of a valid ID
• A digitized government-issued ID with signature
  • The following IDs are accepted
    • Passport
    • Voter’s ID
    • Solo parent ID
    • Senior citizen ID
    • PWD ID
    • Alumni or student ID
    • Seaman’s book

If using an authorized representative, you will additionally need:

• Authorization letter
• Photocopy of the applicant’s ID
• Original SPA (specifically from the parent or legal guardian of a minor applicant)

The representative always needs to bring the letter, ID, and SPA, especially when transacting with the DFA. 

What are the steps in getting your document(s) Apostilled?

The steps and entities involved in the apostille process are straightforward, though it will depend on the country where you will use the apostilled document.

Apostille versus Authentication

Prior to inclusion in the Convention, the authentication process is generally implemented. Here are the steps in DFA authentication:

1. Certification – Obtaining the document(s) to be certified from the relevant government agency or entity
2. Authentication – Taking the certified document(s) to the DFA for authentication
3. Legalization – Taking the authenticated document(s) to the relevant embassy or consulate for legalization

The apostille process discards the final step to include only the first two steps. Here are the steps in DFA apostille:

1. Certification – Obtaining the document(s) to be certified by the relevant government agency or entity
2. Authentication – Taking the certified document(s) to the DFA for authentication

Thereby, apostille is faster than authentication since the legalization process is no longer needed.